Individualized Assessment
A guided, documented process for reviewing criminal history in line with EEOC best practices.
What is Individualized Assessment?
An Individualized Assessment is a structured, thoughtful review conducted when a background check reveals potentially relevant criminal history. Rather than relying on automatic exclusions or blanket policies, this process encourages employers to evaluate the context and details surrounding a record. Factors such as the nature and seriousness of the offense, how much time has passed, the responsibilities of the position, and any evidence of rehabilitation all play a meaningful role in the final determination. This balanced approach aligns with EEOC guidance and supports fair hiring practices by ensuring each applicant is considered individually. By documenting these considerations clearly and consistently, employers reduce risk, demonstrate good-faith compliance, and create a more equitable and defensible hiring process.
How Our Tool Can Help
The Justifacts Individualized Assessment Tool simplifies and organizes this entire evaluation process so employers can conduct thorough and compliant reviews with confidence. The tool provides a guided framework that walks users step-by-step through each required factor, ensuring no important detail is overlooked. Standardized prompts help employers gather relevant information, note mitigating circumstances, and record how the final decision was reached. All documentation is stored in a clear, centralized format, creating a reliable record of due diligence that can be referenced at any time. By streamlining the assessment and reducing administrative effort, the IA Tool helps organizations make consistent, well-supported decisions while protecting against potential compliance issues and promoting a fair, transparent hiring process.
Key Features about our IA Tool:
- Free service for Justifacts’ clients
- If the candidate previously has been convicted of a crime, an option for the candidate to provide details of the past offense as well as document their efforts to rehabilitate.
- A side-by-side comparison of the candidate’s description of the past offense and the details as uncovered by his/her Justifacts’ background check report.
- The opportunity to review the report and apply “clear or pending” status using your specific guidelines, as well as the EEOC guidelines
- The option to send a pre-adverse and adverse action notice letter, after review of criminal record report, to the applicant
- Ability to set approvals for viewing detailed results and making decisions
- Reminder emails, including escalation emails to administrative users, to ensure a consistent process
- Capability to document reasons for the results or individual assessment decision
Make Fair, Defensible Hiring Decisions With Confidence
Streamline your individualized assessment process with guided documentation, built-in EEOC alignment, and centralized recordkeeping.